Administrative Assistant
full-time
posted on August 18, 2025
Description
For more than 40 years, the Peconic Land Trust has been protecting Long Island’s working farms, natural lands, and heritage. We have an exciting opportunity for someone who wants to be a part of conserving what makes Long Island unique and viable: our fresh locally grown food; healthy woodlands and meadows and our beautiful shorelines. Come grow with us. The Trust has a strong track record of promoting within.
You will provide day-to-day administrative support to the President and Vice President. Responsibilities include, but are not limited to, the following:
Position Responsibilities
- Provide administrative support related to meetings of the Board of Directors, Committees, Stewardship projects and supporting organizations, including communications, record-keeping, material distribution, scheduling and relevant asks as needed.
- Manage the President and Vice President’s calendars, scheduling/moving meetings and handling all the related logistics.
- Perform general office duties, such as filing, ordering supplies, recording daily receipts, opening/distributing mail, and answering/directing phone calls.
- Assist with completing documentation to maintain accreditations and respond to audits.
- Make travel arrangements and handle registrations for the President and Vice President.
- Assist with the smooth operation of the office, special projects, and Trust initiatives.
Experience and Education Requirements
- Minimum HS Diploma or equivalent.
- Minimum one year of office administrative experience directly supporting a senior manager.
- Professional communication etiquette orally and written.
- Experience operating basic office equipment (copier, scanner, fax, printer).
- Must be able to distinguish and know how to maintain confidential and sensitive information and matters.
- Must be detail oriented with excellent organizational, communication, and follow through skills.
- Professional, approachable, and collaborative demeanor necessary with ability to respond productively to feedback.
- Working knowledge of Microsoft Office Suite and email required with experience preparing correspondence in Word, presentations on PowerPoint and charts/graphs in Excel.
- Clear and effective written and verbal communication skills.
- Ability to juggle multiple priorities effectively.
- Occasional weekend and after workday hours, including two mandatory companywide events.
- Must be at least 18 years old and possess a valid driver’s license with the ability to reliability commute to Southampton.
We Offer
- $23-$25 per hour
- 35 hours a week Monday-Friday, with a hybrid work schedule up to 2 days remote per week after successfully completing the 90-day initial employment period.
- Medical, Dental, Vision, FSA, HRA and HSA.
- Employee contributed 403b plan.
- Profit-sharing pension plan.
- Annual Bonus and salary increase potential.
- Generous Paid Time Off.
- Professional Development and other benefits
The Peconic Land Trust is an equal-opportunity employer.
How to Apply
Email resume to HR@PeconicLandTrust.org